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One of the most
important features of SharePoint 2007 is document management. I decided to
review SharePoint in terms of features that a document management solution should
have. Definition on DMS can be found here (I just adapted this definition with
few things mentioned in April 2007 edition of Directions on Microsoft).
|
Feature
|
SharePoint
Score
|
| Metadata |
Very strong, especially when used with Office 2003/2007 documents.
|
|
Integration
|
Integration is present, but only with Microsoft tools. Needs improvement.
|
|
Capture
|
There is no built-in functionality to capture paper documents.
|
|
Indexing
|
Very strong. Indexing for non MS formats (like PDF) and other content sources
is also available.
|
|
Storage
|
SharePoint and SQL Server 2005 act as very stabile storage platform. Document
migration and retention policies be introduced in SharePoint 2007 but
these still need improvements. 3rd party tools are required for
serious document archiving.
|
|
Retrieval
|
Search and filtering technologies have been improved in new version but
search capabilities are far from ideal.
|
| Security |
Item level security is available, but product lacks abilities to set
permissions on file type and reports on permissions already set.
|
| Workflow |
Workflow
capabilities have been improved, but managing complex workflows cannot be
done without 3rd party products.
|
| Collaboration |
Strong for
users using Internet Explorer. It still needs to be improved for Firefox
users.
|
|
Versioning
|
Strong. It
misses some advanced versioning rules.
|
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